Office Manager

Los Angeles

Position Overview:

This position is responsible for the office management and administrative functions for our Los Angeles office, and reports directly to the SVP of Corporate Services.

Key Responsibilities:

  • Greet and assist visitors with a smile and warm personality; answer and direct phone calls
  • Keep the office neat and clean
  • Manage office and kitchen supplies and maintain proper stock levels
  • Set up of both internal company meetings and external meetings with clients, including the setup of conference room and ordering of beverage/food
  • Receive and sort incoming mail and deliveries; manage outgoing mail and packages
  • Provide administrative support (e.g. scheduling, travel booking, documents filing, editing)
  • Ensure office policies and procedures and implemented and followed appropriately
  • Additional responsibilities as assigned.

Requirements and Qualifications:

  • Bachelor’s degree in business administration or related field
  • Minimum 3 years’ of office / administrative experience
  • Computer proficiency in Mac and Microsoft Office are essential
  • Project, budget, and vendor management experience a plus
  • Detail oriented, timely execution of tasks a must
  • Excellent interpersonal, collaboration and communication skills
  • Strong organizational skills
  • Ability to handle confidential and sensitive materials with discretion

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